Content is one of the most important steps to launching your intranet. In order to build your homepage, space homepages, and information architecture, you must create spaces and populate your spaces with content.
After content is populated, your intranet will come to life with beautiful images, content summaries, easy navigation, and much more.
In this step, you will learn about spaces, content types, content security, workflows, and importing your data into Communifire.
Spaces are virtual work places where your team can collaborate. Spaces are easy to manage and are very flexible. Each space can have its own configuration, its own group of people, and its own sub spaces.
Sub spaces have the same features as spaces, but the difference between a space and sub space is that a sub space is a nested space - a sub space has a parent space, but it does not receive any configuration or content from its parent space. Sub spaces can be never ending, meaning a space can have a sub space, its sub space can have a sub space, and so on.
For example, you could have Human Resources as your parent space and Recruiting, Training, and Benefits as sub spaces of Human Resources.
Your space is public - anyone can see it, search for it, and join it. Depending on your permission settings, content within the space can be publicly viewable.
Keep certain content, conversations, and projects private. Only allow certain people to see content. A private space isn't findable in your intranet. Users can only be invited or added to private spaces.
Create a public or private space, and adjust your permissions to display content to any user or only a group of users. We will cover content security later in this step.
As your space becomes larger, the need for better organization grows. Sub spaces help organize your content and provide access to the right individuals or departments.
This feature will be deprecated in a release soon. Please stay away from creating isolated spaces or users with isolated roles.
When you need more control over a space, turn it into a moderated space. People that want to access the space will need to be approved by you or another person first.
Every space can be configured to enable or disable specific content types. You can manage content for each content type as well as configure content security for each content type such as who can create an article, view an article, edit an article, and much more.
Create a Space
Space Activity Stream
Create Sub Space
Polls and Surveys
Manage Space: Settings
Manage Space: Application Settings
Manage Space: People
Manage Space: Articles
Manage Space: Blogs
Manage Space: Cases
Manage Space: CMS Pages
Manage Space: Discussions
Manage Space: Events
Manage Space: Ideas
Manage Space: Photos
Manage Space: Polls and Surveys
Manage Space: Videos
Manage Space: Wikis
Manage Space: Expired Content
Manage content security through roles. Create roles, configure their permissions, and assign users specific roles to allow or disallow them access to content and features. The top level community has roles as does each space, however space level roles are completely independent of top level roles. Check out the links below to learn more about top level and space level roles.
Top level — Roles
Space level — Manage Space: Roles
Once you have created roles, fine tune your community's security by configuring permissions. Top level permissions provide access to Control Panel areas and management of top level content. Space level permissions provide access to a space's Manage Space areas and management of the space's content. Like roles, space level permissions are completely independent of top level permissions. Check out the links below to learn more about top level and space level permissions.
Top level — System Permissions User Section Permissions
Space level — Manage Space: Permissions
Set up content moderation with workflows. Workflows define a series of moderation steps content must go through to be approved for publication. Workflows require users with specific roles to approve content before it is active. Check out the links below to learn more about workflows.
Top level — Workflows
Space level — Manage Space: Workflow
With Communifire's vast REST API, you can write code to retrieve data from your current system and import it into Communifire. Import data to almost all content types in Communifire. Check out our REST API documentation below for more information.
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