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User Space Assignment Rules | Communifire Documentation

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Comments (6)

   
crobbins

Is there a way to invite your whole team automatically to a new space?

2/15/2016 10:56 PM
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BryceDJ

Invite? You could enter a bunch of email addresses or choose a bunch of people from the invite more page. 

Would it be better just to add them? You can do that from Admin dashboard > content > spaces > Add People.

2/15/2016 10:59 PM
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crobbins

Yes,  assign would be better.....  can that be set as a default when a new space is created?

 

2/15/2016 11:01 PM
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BryceDJ

When you create a new space you'll have to go to the Add People page.

New people can be auto-assigned to a space from Admin dashboard > system > auto user/space assignment rules. 

In our next release you can indicate a role to auto-assign spaces to.

2/15/2016 11:04 PM
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nikitalctest

how new joiners can discover spaces without invitations?

9/1/2016 09:24 AM
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BryceDJ

You have several options, including:

  1. If you make the space public it can be discovered at Browse > Spaces
  2. You can add a list of spaces to your homepage using Page Builder. This can include all spaces, all public spaces or just spaces you choose to feature (or the latest X in any of these categories).
  3. When you create a new space (or any time really) you can make a wall post about it
  4. And of course as indicated above you could also just set it up so when they come in they are automatically added to the space
9/1/2016 10:12 AM
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nikitalctest

Further to #1, is it only Spaces can be discovered, but not sub-spaces? thanks

9/2/2016 02:51 AM
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BryceDJ

Public sub-spaces can be discovered on their parent space page. You'll find they appear on the activity stream page in the upper right corner.

9/2/2016 12:38 PM
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mahboch

I just did some testing and it seems like the user is only added after I change their role. I left email domain at the default of * and set the role to Member.  If they have logged in previously and their role doesn't change, they aren't added to the space automatically. Is there some snag in the system, or am I missing something?

7/6/2017 09:21 PM
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BryceDJ

There are two cases where the auto assignment rules are evaluated:

  1. When a user is first added to a community (your site).
  2. When a user's role changes.

I think this is consistent with what you found. If you want to add a bunch of existing users to a space, you can do that from Control Panel > Content > Spaces > Add People

7/6/2017 09:25 PM
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mahboch

Are there plans to make the auto-assignment more robust? I have several spaces that I want to add 700 people to, and we don't want to have to continually add new hires to those spaces. We want all employees to be Members of several Corporate spaces.

7/6/2017 09:27 PM
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mahboch

okay, new hires would be added on first login. But then those spaces add sub-spaces and we have to add 700+ people to the new space

7/6/2017 09:28 PM
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BryceDJ

The bulk Add People feature is going to be your best bet for your scenario for awhile I think. Adding a few hundred people there I think would take just a few minutes. If you want to consider something more sophisticated and tailored you can look into the REST API.

7/6/2017 09:31 PM
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mahboch

Thank you  smile

7/6/2017 09:36 PM
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hnabbasi

Is there a way to auto enroll users to a space without them having to "Accept" an invitation?

Thanks.

4/25/2018 01:57 PM
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gskamau

Hey Hassan,

Take a look at Add People to Space .

Grace

4/25/2018 04:22 PM
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kcina

When you change a person's role, does the new role and corresponding space/assignment rules take place immediately. Or do they need to login again in order for the new role to take place. In addition, if I simply switch their role to something different, save and then edit the role again back to the original role (in order to try to take advantage of the user/space assignment rules) will this work? I have tested quite a bit, and can't seem to get it to work, so I'm wondering if their is a logout/login required as well.

Thanks!

11/29/2018 02:13 AM
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gskamau

Hey Kayla,

User space assignment rules are applied immediately and updating roles will apply the associated rules.

Grace

11/29/2018 06:39 PM
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staylor

I am new to communifire.  I am using User space assignment rules with good success.  Here is what I noticed and I am looking for someone to confirm what I am seeing makes sense:

  1. I create a new role called "ProcessOwner" in Control Panel-People-Roles.
  2. I create a new space called "NewSpace" at the top level.
  3. I add a user space assignment rule so that it auto enrolls users that have a site role of ProcessOwner to the NewSpace as a member.
  4. I add a member to the site and assign them the ProcessOwner role; The new user is add to the site as a member.
  5. I remove the ProcessOwner role from the new user; The user is removed from the site.
  6. I set the users role back to ProcessOwner; Again, the user is added to the space as a member.
  7. I remove the user space assignment rule; The user remains in the space.

Does this make sense?  Seems like it should remove the user.

    3/11/2019 10:39 PM
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    gskamau

    Hey Shawn,

    Deleting user space assignment rules doesn't affect previously added users. This is as designed.

    Grace

    3/12/2019 04:50 PM
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