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Posted in: Features and Functionality

tags questions

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  • Hello and good morning, I have two quick questions I was hoping for guidance on:

    1) how do we make tags a required field when staff and uploading files?
    2) how can we set a finite list of tags (to control for derivations of the same term and mispelling)?

    Thanks for your help! 

  • Answered

    Hi Jarret,

    1) It isn't possible to make tags a required field for creating content. You can detail content creating guidelines in an article or wiki marked as Required Reading . The required reading will show up in users' My Required Reading , and they'll need to confirm that they read the content.

    2) You can create Tag Groups in Control Panel > System > Tag Groups. Users will be able to select from the tag groups when adding tags to content.

    They will still be able to type in their own tags, however. It isn't possible to prevent typing in tags.

    Grace

  • ok, thanks, so there is absolutely no way to limit ad-hoc use of tags through the system?

    It would be VERY beneficial if we could limit our tags since we have such a wide variety of terms that are used for the same topic (e.g., abbreviations, acronyms, synonyms). 

  • an example would be: IvoryCoast, Ivory-Coast, CdI, RCI, Côted'Ivoire, Côte-d'Ivoire, Coted'Ivoire, Cote-d'Ivoire. 

    That's eight variations that we'd love to boil down to one. If there is anything you can do, we would greatly appreciate it! 

  • Another example is:

    1. FP/RH
    2. FP-RH
    3. Family-Planning
    4. FamilyPlanning

    5. Family-Planning&Reproductive-Health

    So on and so forth...

  • Hi Jarret,

    That's correct, there isn't a way to limit tag entries. You can create a suggestion for this or the ability to merge tags in our Suggestions and Feedback forum. We reference this area when considering new features and enhancements to add to Communifire.

    As a workaround, you could use workflow to moderate content, and moderators can check the tags on submitted content and edit them as necessary. Please refer to the Manage Space: Workflow and Approve or Decline Workflow Content pages.

    Grace

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