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Create Event | Communifire Documentation

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Communifire Documentation  Wiki
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Version 12

Create Event

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Click Create in the header

Click Event

In the modal that opens, select a space.

Select a space

The Add Event page

Fill in information about the event:

  • Title: The event of the title
  • When: Date and time of the event
    • All day: Check if the event takes place all day
    • Repeat: Check if the event repeats by a frequency you choose
  • Where: Name of the location
  • Address: Click Edit to add an address for the location
  • Event Type: The category of the event, dependent on the space you are posting to
    • Select Add new event type... to add a new event type to the space

Options:

  • Show as busy: Check this to show a busy block for this event in your calendar
  • Featured: Make the event a featured post in the space
  • Allow comments: Allow users to comment on the event
  • Allow likes: Allow users to like the event and comments on the event
  • Allow ratings: Allow users to rate the content and comments on the event

Details:

  • Description: A description of the event
  • Attach file: Add files relevant to the event. Drag and drop files into the area, or click Select Files.
  • Color: The color this event will appear with on calendars

Additional Information:

  • Featured Image: An image that appears next to the event in the Activity Stream 
    Suggested aspect ratio: 4:3
  • Tags: Keywords that can help others find your event. Use spaces to separate tags. Use an underscore or dash to combine separate words into one tag (e.g., Vacation-Policy). Click to see popular tags and tag groups.
  • Who should attend?: Add information about who should attend the event
  • Organization: The organization hosting the event
  • Telephone number: The hosting organization's telephone number
  • Website: The hosting organization's website

Add Guests:

  • Invite everyone in this space: Sends an invitation to all space members. You can edit the guest list in the section below.
  • Add everyone in this space as going: Adds all space members as attendees. You can edit the guest list in the section below.

Add Resources:

Click the Add Resources tab

  • Select a resource type
    Select a resource type
  • Click Add to use the resource
    Click Add
  • Check the resource availability in the Availability tab

Guests:

  • Organizer: Check the event organizer. They'll receive notifications and emails when people RSVP to the event.
  • External guests can invite others: Check this to allow external guests to forward the invite email to other people or to add invitees on the external RSVP page. New guests invited on the form will get an invitation email from the email associated with the event (the intranet email or your personal email).

Click Save

The availability calendar shows the availability of event guests and event resources.

Click the Availability tab

The availability calendar shows the availability of event guests and event resources.

Invitation Email

Event invitation email

RSVP page:

RSVP page

Alternative Way: Calendar

Click Calendar in the space menu

Use the calendar icon on the left to jump to a specific date quickly. Use the Today button to jump back to the current day. Use the arrows to navigate to the previous and next day/week/month. Use the Day, Week, and Month buttons to switch between views.

Click the navigation buttons to navigate to a specific date

Click on a block in the calendar to create an event for that time and day. Click More Options to open the full event edit page.

Click Save

Comments (5)

   
cheidgerken
Claude Heidgerken

Is there a way to hide the option for external guests to invite others?  

8/30/2018 03:56 PM
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Comment
by
   
gskamau
Grace Kamau

Hey Claude,

Add the following code to CSS Overrides .

#AddEditEventLargeForm .ax-form-section .sub-section label {display: none !important;}

Grace

8/30/2018 06:47 PM
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Comment
by
   
hdenton
Holly Denton

Is there a way to make Location a required field and then to also use the Location to display on the calendar, rather than the title?

1/3/2019 03:36 PM
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Comment
by
   
gskamau
Grace Kamau

Hey Holly,

It isn't possible to do this. You can enable event workflow and decline events without a location. You can also create a Page Builder template that displays the event location instead of the title, then use the template on a Page Builder page.

Grace

1/3/2019 06:09 PM
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Comment
by
   
hdenton
Holly Denton

Thanks Grace! I'll check into using Page Builder for what I'm needing. Another quick question though, could I use a CSS override to rename 'Title' of an event for only a specific space, or does that affect every event no matter the space?

1/3/2019 06:54 PM
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Comment
by
   
gskamau
Grace Kamau

Which element exactly do you want to change?

1/3/2019 07:33 PM
 · 
Comment
by
   
hdenton
Holly Denton

1/3/2019 09:38 PM
 · 
Comment
by
   
gskamau
Grace Kamau

Use the following CSS. Replace "Custom name" with the text you want to use. Replace x-custom-space-human-resources with your space's CSS body tag. See CSS Overrides > CSS for Spaces for details on how to find a space's body tag.

.x-custom-space-human-resources .axero-calendar-addevent-modal .form-horizontal .control-group:nth-child(1) .control-label {visibility: hidden;}

.x-custom-space-human-resources .axero-calendar-addevent-modal .form-horizontal .control-group:nth-child(1) .control-label:after {content: "Custom name"; visibility: visible;}

 

1/3/2019 09:53 PM
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Comment
by
   
hdenton
Holly Denton

Hey Grace! 

I attempted this change finally and no dice :-/ Should I put in a case for this?

1/9/2019 02:02 PM
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Comment
by
   
gskamau
Grace Kamau

Hey Holly,

Try pressing Ctrl + Shift + R. Also please edit your profile here and add your Communifire website address.

Grace

1/9/2019 06:25 PM
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Comment
by
   
hdenton
Holly Denton

That worked great! Thanks, Grace!

1/11/2019 02:32 PM
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Comment
by
   
mdrain
Maxwell Drain

The absence of time zones when creating events is still confusing users. If I'm in the Central Time Zone creating an event for 3 PM in our office in the Eastern Time Zone, do I enter 3 PM or 2 PM?

9/4/2019 09:15 PM
 · 
Comment
by
   
gskamau
Grace Kamau

Hey Maxwell,

In that case, enter 2 PM. Another option is to change your time zone in Preferences before you create the event. In that case, you can enter 3 PM. After you create the event, you can change your time zone preference back.

Grace

9/4/2019 09:37 PM
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Comment
by
   
mahboch
Christine Mahboob

If an event has multiple organizers, do they all get email notifications and emails when someone RSVPs to that event?

6/9/2020 08:11 PM
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Comment
by
   
gskamau
Grace Kamau

Hi Christine,

Yes, all event organizers will receive notifications and email notifications when people RSVP to an event.

Grace

6/9/2020 08:14 PM
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Comment
by
   
navwebmaster
Randy Susman

Is there a setting I can change to make the URL in the "Website" field a clickable link?

8/3/2020 10:54 PM
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Comment
by
   
gskamau
Grace Kamau

Hi Randy,

There isn't a way to make the Website field clickable currently. I've asked our development team to make the field clickable. We'll let you know when it's fixed and will update your site to apply the fix.

In the meantime, you can include the website in the event description and make it clickable from there.

Grace

8/4/2020 04:32 PM
 · 
Comment
by
   
gskamau
Grace Kamau

Hi Randy,

The Website field for events is now clickable. Please submit a private case here to request an update for your site.

Grace

11/2/2020 05:59 PM
 · 
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