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Google Drive Integration | Axero Documentation

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Google Drive Integration

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Note: Your Google Workspace subscription must include Shared Drives (not included in Google's Business Starter Plan) to be able to add drives. Make sure to verify your subscription plan to ensure compatibility with this feature.

Google Drive Integration allows individuals to manage directories and drives integrated into the Axero directories. Axero supports a two-way sync between Files and Google Drive. Google Drive sync has the following features:

  • Your Google Drive files will appear in Files (and sync automatically every 3 hours)
  • You can upload files to Google Drive in Axero 
  • You can download Google Drive files in Axero 
  • You can create Google Docs, Sheets, and Slides in Axero

Setting Up Google Drive Integration

Configure the Google App

To configure the Google App follow these steps:

  1. Visit the Google Developers Console
  2. Create a new project for your intranet if necessary:
    1. Click the project dropdown menu in the header.
    2. In the modal that opens, click New Project.
    3. Enter a name for the project.
    4. Click Create.
  3. On the APIs & Services page, click Enable APIs and Services.
  4. Search for and enable the following APIs:
    • Google Drive API
    • Google Docs API
    • Google Sheets API
    • Google Slides API
  5. On your project homepage, go to APIs & Services.
  6. In the left menu, click OAuth consent screen.
  7. Click Get started to begin setting up your project.
  8. Under App Information, enter your App name and select a User support email. Click Next.
  9. Under Audience, select a user type to set which users can use your app. Click Next.

    Note: If you select External, you must submit your app to Google for verification. Your app will display a security warning page until your app is verified. Refer to this page.
  10. Under Contact Information, enter your email address. Click Next.
  11. To complete the setup, agree to the policy under the Finish step and click Create.
  12. In the left menu, click Branding.
  13. Upload an App logo. (Optional)
  14. In Application Homepage link, enter your site URL.
  15. In Authorized domains, add your site's domain. Do not enter the full site URL. For example, the domain for https://myintranet.communifire.com is communifire.com.
  16. Click Save.
  17. In the left menu, click Clients.
  18. Click Create Client.
  19. For Application type, select Web application.
  20. Enter a Name for the client.
  21. Under Authorized redirect URIs, click Add URI.
  22. In Authorized redirect URIs, enter your site URL followed by /oauth2/google/integrations/callback (e.g., https://mycommunity.com/oauth2/google/integrations/callback).
  23. Click Create.
  24. A modal will open with the client ID and client secret. Copy the client ID and client secret and save them for later, or download the JSON file.
  25. In the left menu, click Data Access.
  26. Click Add or remove scopes.
  27. In the modal that opens, use the search bar to find drive.
  28. Check the following scopes: ../auth/drive and ../auth/drive.metadata
  29. Click Update, then click Save.

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Add Google App in Axero

To add the Google App in Axero, follow these steps:

  1. In Axero, go to Control Panel > System > Integrations.

  2. Click Connect.
  3. Paste the client ID and client Secret.

  4. Set where users can connect to Google Drive from:
    • Available in top-level communities: Users can connect to Google Drive by browsing> Files. (Note: If enabled, files must be set to On in Control Panel > System > Application Settings.)
    • Available in spaces: Space admins can add Google Drive in any space. Once enabled in the space, users can connect to Google Drive.
    • Available in Personal Connect: Users can connect to their Personal Files in My Files .
  5. Click Save Settings.

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Using Google Drive Integration

People can choose specific folders to be included in particular spaces. This ensures a more tailored experience, allowing individuals to focus on folders directly relevant to their work.  In Axero, you can manage drives at different levels, giving you control over access and permissions. 

Adding Drives in Top Level Community Directories

When TLC files are enabled, individuals granted permission to add folders there will also be able to include integrated Google Drives into the Top Level Community directories. This simplifies the process of adding drives and promotes smoother collaboration within your community. 

  1. Go to Control Panel > System > Integrations.
  2. Choose Google, then click the Manage option.
  3. Enable Google Drives for TLC by switching the toggle button.

  4. Click Save Settings.

In the TLC file directory settings, individuals can display specific drives to all members based on their access to those drives.

  1. Go to Content > Files.
  2. Click on Add External Drives.
  3. Connect with your Google account. (if not already connected)
  4. Choose the drives you want to display to all people. 
  5. Click Save Settings.
  6. All individuals granted access to the linked drives will find them readily available immediately.

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Adding Drives in Space Directories

Space Administrators can determine which integrations are available within their respective spaces. This feature allows them to enable or disable specific integrations, customizing the working environment to suit the unique needs of each space.

  1. Choose the specific space where you want to enable Google Drive.
  2. Click on Manage Space > Integrations.
  3. Switch the toggle button to connect or disconnect to Google. Any modifications will be saved automatically.

Within the file directory settings, people can choose which drives are displayed to all individuals within a specific space, provided they can access those drives. This enables people to optimize their workspace, ensuring that only the most relevant drives are shown, improving collaboration and information accessibility.

  1. Choose a specific space where you want to display Google Drive. 
  2. Go to Files.
  3. Click on Add External Drives.
  4. Connect with your Google account. (if not already connected)
  5. Choose the drives you want to display to all users. 
  6. Click Save Settings.
  7. All users accessing the linked drives will immediately see them in the space. 

Note: When sharing within the space, you can only share files within Shared Drive. Personal drives cannot be shared in this manner.

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Adding My Drive to Personal Files

People can add My Drive to Personal Files to their private files section. For the personal file directories view to be available, an admin must first enable the ShowNewMyAccountFilesView system property.

  1. Go to Control Panel > System > System Properties and set ShowNewMyAccountFilesView to enabled.
  2. From your account activity, find the My Content area and the personal Files underneath.

  3. Click on Add External Drives.
  4. Click on My Drive.
  5. Enter a Display name for your drive.
  6. Files will be synced automatically on adding drive.
  7. To disconnect your Google My Drive, click the gear icon and select Disconnect.

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Unauthorizing Google Drive

Each individual has control over their integration accounts. They can add or remove access for different integrations on the site if they need to remove authorization for Axero to access their account. 

  1. From your account activity, go to Integrations.
  2. Choose the integration you want to remove. 
  3. Click on the trash bin icon. 
  4. Once confirmed, the authorization will be removed from your profile.

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