Files | Axero Documentation

Axero's file management system is sophisticated and flexible. You can upload files to spaces as well as to the top-level community and organize them into folders. In spaces, you can decide the actions different types of users are allowed to perform on files. You can give files properties such as a title, description, and tags and upload new versions of files. All the versions you upload are kept in the system, and you can revert to previous versions at any time. 

Here's what the File Manager looks like inside a space:

Each file gets its own page, where you can preview, download, and see the details for the file:

Follow the links below to check out the specifics:

Create File 

Create Office Document 

Update File 

Update File in Office Online 

Edit File Properties 

View File 

Download Files 

Move File 

Delete File 

Recycle Bin 

File Version History 

Create Folder 

Rename Folder 

Delete Folder 

Document Control 

File Sync for Windows Desktop 

Content Basics 

3rd Party Integrations

Admin Setup Guides

Box Integration Administrator Setup 

Dropbox Integration Administrator Setup 

Google Drive Integration Administrator Setup 

Embed Google Drive (Embed a list of documents on a Page Builder page)

SharePoint and OneDrive Sync Administrator Setup 

User Setup Guides

Box Integration User Setup 

Dropbox Integration User Setup 

Google Drive Integration User Setup 

SharePoint and OneDrive Sync User Setup 

How to Display Folders in the Files List

You can display folders in the files list to replicate the look and behavior of Windows Explorer or Mac Finder. Go to Control Panel > System > System Properties and set ShowDirectoriesInFilesGrid to true.

Manage Folders

With the permission to manage files, you can set permissions for each folder for roles in the space.

Folder Permissions 

Managing Allowed File Types for Upload and Indexing

In Axero, you can control the types of files that you are allowed to upload and index for search purposes. This flexibility helps tailor the platform's file management capabilities to meet your organization's specific needs.

Configuring Allowed File Types for Uploads

The AllowedFileTypesToBeUploaded system property lists all file types permitted for upload in Axero. You can customize this list to include only the file formats that meet your organizational requirements. Accepted values include: pdf, rtf, txt, wpd, wps, doc, docx, xls, xlsx, csv, pps, ppt, pptx, jpg, jpeg, png, bmp, tif, tiff, psd, svg, ai, eps, dwg, dxf, gif, aif, mid, wav, wma, mpg, mp4, wmv, mp3, mov, zip, tar, rar, 7z, wopitest, and css.
To update this property:

1. Navigate to Control Panel > System > System Properties.
2. Locate AllowedFileTypesToBeUploaded and edit the list of file types as needed.

Configuring Allowed File Formats for Indexing

The AllowedIndexableFileFormats system property controls the collection of file formats indexed for search functionality within Axero. This property includes a wide range of formats:.TXT,.CSV,.RTF,.RTFD,.CS,.CSS,.SQL,.HTM,.HTML,.XML,.PDF,.DOC,.DOCX,.XLS, .XLSX,.PPT,.PPTX,.PAGES,.KEY,.NUMBERS,.DOT,.WPD,.ODT,.OTT,.OTH,.ODM,.ODS,.OTS, .ODP,.ODG,.OTP,.GOOGLESHEET,.GOOGLESLIDE, and .GOOGLEDOC.
To modify the indexable file formats:

1. Go to Control Panel > System > System Properties.
2. Find AllowedIndexableFileFormats and update the list with the desired file extensions.

Configuring Allowed Video File Types

The AllowedVideoFileTypesToBeUploaded system property specifies the types of video files permitted for upload. Examples of video file types that can be set include mp4, webm, ogg, ogv, and mov. Adjusting this property ensures only supported video formats are uploaded within your intranet.

1. Go to Control Panel > System > System Properties.
2. Find AllowedVideoFileTypesToBeUploaded and update the list with your preferred video file types.

By managing these properties, you can enhance the efficiency of file management and search functionalities in Axero, aligning them with your organization’s specific document-handling policies.