Content Expiration | Axero Documentation

Content expiration retires content on a date you choose. Select the date and time to expire content, and whether the content should be visible or hidden after expiration. You'll be notified when the content expires, and can then update or delete the content.

Enable Content Expiration

To enable content expiration in a space:

1. Click Manage Space > Space Settings.
   
   
2. Next to Content Expiration, check Yes.
   
   
3. Click Update Settings.

To enable content expiration in the top level community:

1. Click the gear icon > Control Panel > System > Application Settings.
   
   
2. Expand the Features section.
   
   
3. Set Content Expiration to On.
4. Click Submit.

How to Set an Expiration Date on Content

1. Click Create in the header to create new content. Or edit content that was already published. (See the list of Supported Content Types.)
2. In the right column, click in the Expiration date field.
   
   
3. Select the date and time.
4. Check or uncheck Show content after expiration:
   • If checked, people will still be able to view the content after it expires.
   • If unchecked, the content will be hidden after it expires.

What Happens When Content Expires

When content expires, the content author and space Moderators receive a notification. (If the content is top level content, site Moderators receive a notification.)

Expired content that is still visible displays a message at the top saying the content has expired.

Expired content that is hidden after expiration will not be visible in the space or appear in search. Hidden expired content can be accessed in Manage Space .

NOTE: Only users that are Site Admin, Space Admin, Space Moderator, or Content Author can see expired content.

The per-content-type lists in Manage Space do not single out expired items. Opening Manage Space > Articles, or the equivalent for any other type, shows the space's content with no expired column and no expired filter, so there is no way to review what has expired from there. Use the expiration report instead, which lists expired content and content due to expire.

In Manage Space: Expired Content , you can see a list of expired content and upcoming expiring content. The lists can be exported as CSV files.

Do not use a past expiration date to hold back unfinished work. Expiration is for retiring content that has been published, not for staging a draft. Use Save as Draft instead, which keeps the item unpublished until you are ready. An item that has already expired stays reachable by its author from My Content, so it is not hidden from the person who wrote it.

Supported Content Types

You can set an expiration date for the following content types.

• Articles 
• Blogs 
• Files (Set expiration date in Edit File Properties )
• Videos 
• Wikis 

Related pages

• Deactivate Content (to hide content now rather than on a date)
• Manage Space: Expired Content (the report of expired and expiring content)
• Content Basics (the other things you can do with any content)
• Content Types (the other content types)
• Content Lifecycle (the whole life of a piece of content)
• Content Expiration (the same feature described from the Control Panel)
• Search (where hidden expired content stops appearing)
• Save as Draft (to hold back unfinished work instead)
• Move Content (to move content instead of retiring it)