Sub Space | Axero Documentation

A sub space is a sub community within a space. You can create sub spaces for smaller teams within your parent space, or create a sub space that is wholly dedicated to one particular task. A sub space can be public or private. For example, the space Human Resources could have a public sub space called Recruiting and a private sub space called Training.

Member view: Public sub space

Non-member view: Public sub space

Member view: Private sub space

Non-member view: Private sub space

Where can a sub space be found?

• A public sub space appears on the parent space's My Activity Stream .
• Content in a public sub space can be found in Search (The sub space itself doesn't appear in search however.)
  Note Content permissions determine whether the content in a public sub space will appear in search or not.
• A private sub space can only be found if a user has received an invitation to join the space

Public sub space on the parent space's Activity Stream

Who can join a sub space?

Users who are invited to the sub space can join a sub space. Users can also request to join a sub space. If a sub space is private but has unmoderated membership in Manage Space: Settings, then anyone can join the space.

If a user joins a sub space and they are not a member of the parent space, they are automatically added to the parent space, regardless of the parent space's visibility. This covers someone joining the sub space themselves, being invited, being added by an administrator, or being added by a User or Space Assignment Rule. To disable this, go to Control Panel > System > System Properties and set AutoJoinParentSpaces to false.

Personas are the exception. A persona that adds people to a sub space adds them to that sub space only. They do not become members of the parent, whatever AutoJoinParentSpaces is set to. If you want the sub spaces to group under their parent in a person's Spaces menu, add the parent spaces to the persona as their own Add to a space actions.

This automatic join applies when someone joins the sub space themselves, or is added to it by an invitation, by an administrator, or by a User/Space Assignment Rule. It does not apply to personas. A persona that adds people to a sub space adds them to that sub space only, so they never become members of the parent space, and the sub spaces do not group under the parent in the Spaces menu. If you need that grouping, add the parent spaces to the persona as separate Add to a space actions.

If a user is a member of a sub space and they leave the parent space, they remain a member of the sub space, regardless of the sub space's visibility.

Invitation notification

Request to join moderated public sub space

Request to join unmoderated public sub space

Request to join moderated private sub space

Join notification

Who Can See Content in Sub Spaces?

Public Sub Space under a Public Space

Content permissions determine whether the content in a public sub space will appear in search results or remain restricted. To restrict access, uncheck the Guest View permission in Content Permissions for each entity type.

Public Sub Space under a Private Space

Content is automatically hidden from search and is only accessible to members of the sub space, regardless of Guest role permissions.

Sub Space Visibility in Search and People Directory

You can include both content and users from sub spaces in a parent space's search results by setting the IncludeSubSpacesInSpaceSearchResults system property to true. This will display sub space content in the parent space's search results and include sub space members in the People directory. When set to false, only content and users from the parent space are included. Enabling this may increase the time required for searches, especially in larger communities with extensive subspaces.

Note: This property applies to any search that is scoped to one or more spaces, including the Spaces filter on the main search results page. Only an unscoped site-wide search is unaffected: there, results from every space the user has permission to view appear regardless of space hierarchy or this property. If a space filter is returning content you expected it to exclude, check this property first.

What happens when a sub space's visibility is changed?

Private to public
When you change a sub space from a private space to a public space, the View permission for the Guest role is enabled for the following content types:

• Articles
• Blogs
• CMS Pages
• Discussions
• Calendar
• Files ("Select Directory" and the "Root" folder)
• Ideas
• Photos
• Polls and Surveys
• Videos
• Wall
• Wikis

You can manually configure Guest permissions for Content Types in Content Permissions.

Public to private
When you change a sub space from a public space to a private space, all Guest permissions for all content types are also cleared automatically when you convert the space. You can manually configure Guest permissions for each Content Types in Content Permissions.