Delete a user from your intranet when they leave your organization or no longer need access. When you delete a user, you can reassign their content to another user, transfer it to the system anonymous user, or delete it entirely. To block a user's access but keep their content, you can deactivate them instead.
Tip: If a user may return, or you want their content to stay attributed to them, consider deactivating the user instead of deleting them. See Deactivate User, or the summary in Delete vs. Deactivate below.
Reassignment is all or nothing. It moves every piece of content that person owns, across the whole site, to the account you choose. There is no way to reassign only some of it, or only what lives in one space.
To change the author on individual items instead, use the author selector on the content's edit form. That needs ghostwriting enabled for the space and the Select Author permission; see Ghostwrite Content.
When you remove a user, you can delete them permanently or deactivate them. The comparison below shows how the two differ, so you can pick the one that fits.
Recommendation: Deactivate users who may return (for example, after a leave of absence), or when you want their content to stay attributed to them for compliance or historical purposes.
When you delete or deactivate a user, you must choose what happens to their content. The options are:
All content is assigned to the system Anonymous user. This is a built-in system user that nobody can sign in as. Administrators can still change its display name and profile, as Deactivate User explains. Use this option when you don't want the content attributed to any specific person.
Transfers the user's content to another user. Use it when a colleague or manager is taking over the person's responsibilities.
Content reassigned to the selected user:
Important: Some content types are handled differently and aren't transferred to the selected user. The lists below show which ones.
The next two lists apply when you delete the user. When you deactivate instead, the account keeps these items.
Content always reassigned to Anonymous (even when selecting a specific user):
Content permanently removed:
Content retained without changes:
Profile field references: If a profile Lookup Field points to the user you're removing, such as the Reports to field, you can clear it or select a new user.
The user is deactivated. If the user is reactivated later, their content attribution is fully restored. This option is available only when you deactivate a user, not when you delete one permanently.
The user and their content are permanently deleted. Spaces the user created are kept, and their ownership passes to the system Anonymous user.
Warning: You can't undo this. All content created by this user is permanently lost.
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