Manage Space: Approve or Decline Workflow Content | Axero Documentation

A workflow consists of a series of moderation steps where the content must be approved before it gets published. Each step is based on a user role. Before the content becomes active, a person with the required role must approve the content.

If multiple workflow steps are defined, content must be approved in sequence—one step at a time. For example, if the workflow includes steps for Administrator, Moderator, and Member, the Administrator must approve the content first. After that, the Moderator will receive a notification and approve the next step, followed by the Member. The content will be published only after all assigned roles have completed their approval steps.

Note: Approval steps will only apply if workflow is turned on for the selected content type in the space’s Workflow Settings.

Workflow Role Permissions

To approve or decline content, users who are assigned to a workflow step must have the required permission in the space.

To set this permission:

1. Go to Permissions in the space’s left navigation.

2. Select Space from the dropdown and check Admin View.

   

Without this permission, users will not be able to view or act on the content, even if their role is assigned in the workflow.

Approve or Decline Workflow Content

To review content pending approval:

1. From the space, click Manage Space > Workflow.
   
   

   

2. To approve one item:
   1. Select the content item you need to approve or decline.
   2. Click the Options icon next to the item. A menu will appear with the options Approve, Decline, and Preview.
   3. Select Approve or Decline.
      
      

      

3. To approve multiple items:
   1. Select the content items you want to approve or decline.
   2. Click Approve or Decline.

Users are notified when their content has been approved or declined.

How to Enable Content Resubmission

By default, content can't be submitted again after being declined in workflow. You can enable content resubmission, to allow users to edit declined content and resubmit it for approval. To enable content resubmission, go to Control Panel > System > System Properties and set CanResubmitAfterDecline to true.

When a user submits content and the content is declined, the user can edit the content and save it. The content will then enter workflow again.

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